Childcare Monthly Bookkeeping

Financial Clarity for Childcare Providers – Track Tuition, Expenses, and Staffing Costs with Confidence.

Running a Childcare Business Requires More Than Just Love and Care
Providing exceptional care for children is your passion—but running a childcare business also requires financial organization and stability. Between tracking tuition, managing payroll for staff, and keeping up with supplies and licensing fees, your financials can quickly become overwhelming.

According to the National Association for the Education of Young Children (NAEYC), the average profit margin for childcare businesses is 4%–6%. With high labor costs, seasonal enrollment changes, and unpredictable expenses, having clear financial tracking is critical to success.

The CEO Flow is designed to help childcare providers gain financial control and increase profitability. For $297/month, you’ll get organized financial tracking, detailed cash flow management, and expert insights so you can focus on providing quality care while we handle the numbers.

What’s Included in The CEO Flow for Childcare Businesses
1. Monthly Bookkeeping and Financial Tracking
We’ll handle your day-to-day financial tracking to keep your records accurate and organized.

• Tuition and subsidy tracking from multiple sources
• Expense tracking for supplies, equipment, and licensing fees
• Payroll tracking for full-time, part-time, and hourly staff
• Bank and credit card reconciliation

2. Payroll and Staffing Cost Management
Labor is often the largest expense in childcare businesses. We’ll keep it organized and compliant.

• Track employee wages, including overtime and holiday pay
• Manage payroll taxes and benefits
• Ensure accuracy for tax and licensing compliance

3. Financial Reporting Delivered Monthly
Receive clear, detailed financial reports by the 25th of every month so you always know where your business stands.

• Profit & Loss Statement – Understand your revenue and expenses at a glance.
• Cash Flow Report – Manage income and expenses to avoid shortages.
• Balance Sheet – See the complete picture of your business’s financial health.

4. Tax-Ready Financials
We’ll organize and maintain your financial records so you’re ready for tax season.

• Proper classification of tuition income and business expenses
• Compliance with tax laws related to childcare operations
• Clean financial records ready for your CPA

5. Compliance and Grant Tracking
Many childcare providers receive grants or subsidies—tracking them properly is essential for compliance and future funding.

• Accurate tracking of grant funding and expenditures
• Ensure compliance with funding requirements
• Detailed reporting for licensing and audit purposes

Why Professional Bookkeeping Matters for Childcare Providers
✔️ Labor costs can account for 50%–60% of total operating expenses—accurate tracking is essential for profitability.
✔️ Grant funding and subsidy tracking require accurate financial reports.
✔️ Tuition payment schedules and seasonal fluctuations can create cash flow challenges.
✔️ Mismanagement of payroll and benefits can result in tax penalties and fines.

Who This Package Is For
✅ Licensed childcare centers and daycare facilities
✅ Home-based childcare providers
✅ After-school care programs
✅ Preschool and early learning centers

How It Works

1. Sign Up – Choose The CEO Flow package and complete your payment.
2. Onboarding – Securely submit your financial data through our online portal.
3. Setup and Cleanup – We’ll clean up any existing data and create a financial tracking system.
4. Ongoing Support – Receive detailed monthly reports and expert insights to increase profitability.

Why Childcare Providers Trust Bookkeeper Lady

• Experience managing financials for licensed childcare facilities
• Expertise in tracking grant and subsidy payments
• Knowledge of complex payroll structures for hourly and salaried staff
• Direct support to answer questions and provide financial guidance

Get Started Today – $297/monthStop stressing over payroll, tuition tracking, and grant reporting. Get the financial clarity you need to run a successful and profitable childcare business.

Sign up today and build a more organized, financially stable childcare center.